Executive PA M/F
At Voltalia we are passionate about renewable energies! We are an electricity producer from wind, solar, hydro, biomass and storage and also a service provider to 3rd party clients such as Development, EPC, O&M and Distribution.Today we are in 20 countries, split among 4 continents, and offering a global operating capacity to our clients. We are listed on the regulated Euronext market in Paris since July 2014.
The main responsibilities of this position include: Diary management / Coordination & Administration - Planning and organization of extensive travel schedule
- Planning and organization of daily and monthly schedule/agenda of Country Manager:
o Management, organization, and optimization of the diaries
o Meetings and other commitments scheduling
o Team meetings, workshops etc. as required - Follow-up of monthly and quarterly reporting of all Managers, Asset Owners etc. , scheduling, agenda management, meeting minutes, documentation, etc.
- Document development, review and amendment, namely for Monthly and Quarterly Reports in the appropriate format.
- Implement and maintain contacts registration database.
- Interface with the broader teams for coordination meetings.
- Supporting the Country Manager various reports and any other related items.
Business travel - In charge of requesting flights and travels logistics for Country Manager.
- Monitoring travel costs and periodical reporting for the South African team.
- Monitoring travel roster of team members and ensuring adherence to the travel policy.
Communication - Coordinating communication efforts to the internal stakeholders (local team).
Financial - Assist in the preparation of reports i.e. track spend vs budget.
- Collate and update monthly cash flow request from various Business Lines’s.
- Follow-up of all Request for Commitment requests, PO requests, collection of signatures, registration of documents etc.
General - Support BL’s Senior Managers as and when required.
- Provide high level support and coordination with Office Management team in Cape Town.
- Any ad hoc task as required from time to time.
REQUIREMENTS
The ideal candidate will be/have: - Matric (Grade 12) qualification mandatory;
- Related certification / course advantageous;
- Previous experience in a renewable energy or related environment is a distinct advantage;
- At least, 5 years of relevant experience in a similar role is essential.
- Proficient in MS office tools (Power Point, Excel, Word, Visio…etc).
- Fluent in English.
KEY SKILLS
- Team spirit and positive attitude;
- Professionalism and ethical conduct;
- Attention to detail is essential;
- Able to communicate effectively at all levels of the organization;
- Proactive, resilient and ability to work under pressure;
- Ability to adapt to multicultural environments;
- Excellent verbal and written communication skills;
- Ability to organise effectively and prioritise own workload;
- Respectful and confidential.
IMPORTANT: Suitable candidates interested in applying for this vacancy need to submit a detailed CV and a Cover Letter motivating your application and interest in the position.
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COMPANY
Voltalia South Africa
BUSINESS LINE
EAI - Growing Countries
CONTRACT TYPE
Not defined yet CONTRACT DURATION
LOCATION
South Africa
STARTING DATE
Nov 24
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