Executive Assistant M/F
At Voltalia we are passionate about renewable energies! We are an electricity producer from wind, solar, hydro, biomass and storage and also a service provider to 3rd party clients such as Development, EPC, O&M and Distribution.Today we are in 20 countries, split among 4 continents, and offering a global operating capacity to our clients. We are listed on the regulated Euronext market in Paris since July 2014.
The Executive Assistant, based in Sandton (Johannesburg, South Africa), will have the following responsibilities: - Diary management / coordination & Administration
- Planning and organization of extensive travel schedule
- Planning and organization of daily and monthly schedule/agenda of Country Manager:
- Management, organization, and optimization of the diaries
- Meetings and other commitments scheduling
- Team meetings, workshops etc. as required
- Follow-up of monthly and quarterly reporting of all Managers, Asset Owners etc. , scheduling, agenda management, meeting minutes, documentation, etc.
- Document development, review and amendment, namely for Monthly and Quarterly Reports in the appropriate format
- Implementation and maintenance of contacts registration database
- Interfacing with the broader teams for coordination meetings
- Supporting the Country Manager various reports and any other related items
- Business travel
- Requesting flights and travels logistics for Country Manager
- Monitoring travel costs and periodical reporting for the South African team
- Monitoring travel roster of team members and ensuring adherence to the travel policy
- Communication
- Coordinating communication efforts to the internal stakeholders (local team)
- Financial
- Assisting in the preparation of reports i.e. track spend vs budget
- Collecting and updating of monthly cash flow request from various Business Lines’s
- Follow up of all Request for Commitment requests, PO requests, collection of signatures, registration of documents etc.
- General
- Supporting BL’s Senior Managers as and when required
- Providing high level support and coordinating with Office Management team in Cape Town
- Any ad hoc task as required from time to time
REQUIREMENTS
- Matric (Grade 12) qualification mandatory
- Related certification / course advantageous
- Previous experience in a renewable energy or related environment a distinct advantage
- 5+ years of relevant experience in a similar role essential
- Proficient in MS office tools (Power Point, Excel, Word, Visio…etc) essential
- Fluent in English
KEY SKILLS
- Team spirit and positive attitude
- Professionalism and ethical conduct
- Attention to detail is essential
- Ablility to communicate effectively at all levels of the organization
- Proactivity, resilience and ability to work under pressure
- Ability to adapt to multicultural environments
- Excellent verbal and written communication skills
- Ability to organise effectively and prioritise own workload
- Respectfulness and confidentiality
If you are a suitable candidate interested in applying for this vacancy, you need to submit a detailed CV and a Cover Letter motivating your application and interest in the position.
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COMPANY
Voltalia South Africa
BUSINESS LINE
Administration
CONTRACT TYPE
Permanent Contract CONTRACT DURATION
LOCATION
South Africa
STARTING DATE
May 24
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