https://voltalia-career.talent-soft.com/handlers/offerRss.ashx?Rss_Region=3025&lcid=2057 en-GB https://voltalia-career.talent-soft.com/Pages/Offre/detailoffre.aspx?idOffre=2852&idOrigine=502&LCID=2057 <b>Position description : </b><br /> Provide administrative and organizational support to the Regional EPC Manager, EPC Portfolio Manager, and UK project teams. Manage diaries, schedule meetings, workshops and project reviews, prepare agendas, record minutes, and follow up on action items. Maintain project filing systems and ensure accurate storage of project documentation, contracts, correspondence, permits, reports, and records. Raise purchase requisitions/orders, track receipts, support invoice matching, payment queries, and coordinate with Finance and Procurement. Maintain trackers for purchase orders, invoices, project costs, commitments, deliveries, and project actions. Coordinate travel, accommodation, site visits, meeting facilities, deliveries, couriers, and other project logistics. Support site setup and closeout activities, including offices, utilities, IT equipment, vehicles, consumables, and inventory management. Assist EPC team onboarding/offboarding, access management, equipment allocation, timesheets, attendance records, and general workforce administration. Coordinate and maintain supplier and subcontractor documentation, including insurance, HSE, training, and compliance records. Support monthly project and financial closing activities by ensuring all administrative, cost, invoice, and accrual documentation is complete and available. Act as the first point of contact for routine administrative queries from project personnel, suppliers, and visitors, escalating issues when required. Drive administrative process improvements, standardize trackers and filing practices, and provide additional support during periods of high project activity.<br /><br /> <br /> Wed, 23 Sep 2026 10:51:24 Z